December 2018 Council Minutes
CITY COUNCIL MEETING
115 2nd ST SW, ROTHSAY, MN
UNAPPROVED MINUTES
December 7, 2018 @ 3:00 pm
Acting Mayor Joe Tillman opened the meeting with the Pledge of Allegiance.
Call to Order: The council meeting was called to order by Acting Mayor Joe Tillman at 3:00 p.m. Council Members present: Lori Jorgenson, Matt Balken and Darrell Tollefson. Others present: Jeff Jennen, Comstock Construction; Daryl Schleeter, Les Nelson, Jordan Barry, Eric Larson and Lisa Zimmerman.
Public Forum: No Public Forum
3.0 Approval of Agenda: A MOTION was made by Jorgenson, seconded by Balken to approve the agenda. Carried.
4.0 ROTHSAY FIRE DEPARTMENT:
4.1 FIRE REPORT:
Assistant Chief Barry reported there were eight calls in the month of November. Three medicals, three vehicle fires, one training burn and one vehicle accident.
The Fire Department will be demonstrating a new type of pagers.
5.0 EMPLOYEE REPORTS:
5.1 JORDAN BARRY:
Barry reported the motor from the wastewater pump is in the process of being repaired.
Barry spoke with a representative from Summerville Electric as well as Lightspeed Electric about getting a generator. He will have an estimate for the January meeting.
Inline treatment has been ordered with bug blocks being ordered in the beginning of the year for the sewer lines throughout town to help with unwanted build up.
LED lights have been installed by Lightspeed Electric at East Park. Zimmerman will inquire from Otter Tail Power Company about and rebates for better efficiency.
Corrpro Cathodic Protection will be performing their inspection of the water tower on Saturday, December 8th.
5.2 ERIC LARSON:
Larson reported that a mop sink in the Rothsay Event Center (REC) needs repairs as it is not draining. Larson will also be looking into replacing floor tiles at the REC in the hallway bathrooms.
The plow truck is in need of repairing the belly scraper as well as replacing 3 of the carbide cutting edges for the wing. Each will cost $129.00
Larson inquired on the building permit for the property located at 214 1st Ave NW. The permit has not yet been approved. A letter was sent to the owner of the property of Ordinance violations on November 15th. The property owner will need to remedy the violations or the city will have to report to the Wilkin County Sheriff’s Department.
5.3 LISA ZIMMERMAN:
Zimmerman reported City Hall will be closed December 24th-26th in observance of Christmas, as well as January 1st in observance of New Year’s Day.
Zimmerman informed the newly elected officials of the upcoming conferences to better prepare them for their role on City Council. Zimmerman will register any of those interested.
A request for reimbursement as per terms of purchase agreement on the property located at 221 Center Street South was made. MOTION by Jorgenson, seconded by tollefson to approve the reimbursement once all approvals are made by the City’s Building Official.
The owner of Ole & Lena’s will not be renewing their liquor license for the 2019 year as a sale is pending. A request can be made to the City Council for a liquor license by the new owner once the sale has closed.
Complaints have been made about truck traffic traveling between the fire hall and bank building. This is not for thru traffic. Signs will be posted to deter vehicles and trucks from passing through.
6.0 NEW BUSINESS:
6.1 Resolution No 2018-17 A Resolution adopting the Final 2019 Tax Levy: MOTION by Tollefson, seconded by Balken and carried unanimously, to set the 2019 FINAL Tax Levy and Budget as follows;
Total Proposed Certified Levy Taxes Payable: $157,731.00
Bonded Levies: $149,723.10
Tax Capacity Based Levy: $307,454.10
Total Proposed 2019 Budget: $759,363.10
The 2019 FINAL Budget for the City of Rothsay may be reviewed in its entirety, upon request, at the office of the City Clerk.
6.2 Resolution No 2018-16 Accepting Resignation & Declaring a vacancy: A MOTION was made by Tollefson, seconded by Jorgenson to pass the resolution as presented. Carried. Tillman abstained.
6.3 2019 Household Hazardous Waste Date: MOTION by Jorgenson, seconded by Tollefson to approve this event. Zimmerman has contacted Otter Tail County Solid Waste Department to set the Date for Friday, May 17th, 2019 from 10am-2pm located at the Fire Hall.
6.4 Appointment of Council Seat: MOTION was made by Jorgenson, seconded by Balken to appoint Daryl Schleeter to the vacant seat beginning January 7th, 2019. Carried. The term will end December 31st, 2020. Schleeter being present at the meeting accepted the appointment.
7.0 OLD BUSINESS:
7.1 Old School Facility:
Jeff Jennen of Comstock presented a breakdown of the work to be done in two phases for the REC. Phase one to cost $419,568.00 to replace HVAC and power supply in the Event Center. He also brought updated information from Otter Electric as well as Lightspeed Electric for the council to decide in which direction they feel best. Otter Electrics updated quote would deduct $41,450.00 from the quote while Lightspeed Electric would deduct $51,025.00. A MOTION was made by Jorgenson, seconded by Tollefson to approve phase one using Lightspeed Electric’s services. Carried. Phase two came in costing $176,423.00 for building removal. A MOTION was made by Balken, seconded by Tollefson to approve phase two. Carried. An Alternate for Geothermal HVAC would cost an additional $49,569.00. Council will make that decision at the upcoming meetings.
The grant and loan paperwork is in progress for financing the project. Jennen suggested reaching out to Otter Tail Power for financing options.
Jennen will prepare the official contracts for signatures within 30 days, as well as provide a payoff timeline if geothermal was chosen.
Tillman will reach out to T&K Kennedy who is submitted a change order for the demolition portion of the building. An itemized contract will be requested.
7.2 The Prairie Addition: The covenants are under revision in attempts to gain more attraction to build.
7.3 City Hall Renovation: Tillman reported that the contractor stated renovations will be complete in time to host the January regular council meeting in the facility. Zimmerman will reach out to the painter to schedule a walk through as well as timelines for the work.
8.0 Approval of November 5, 2018 Council Minutes: A MOTION was made by Jorgenson, seconded by Tollefson to approve. Carried.
8.1 Approval of November 9, 2018 Special Meeting Minutes: A MOTION was made by Tollefson, seconded by Jorgenson to approve. Carried.
9.0 Present & Approve November Financial Statements and Hand-Payables: MOTION by Balken, seconded by Jorgenson to approve as presented. Carried.
10.0 Present & Approve December Accounts Payables: MOTION by Balken, seconded by Tollefson to approve as presented. Carried.
11.0 MOTION to adjourn by Jorgenson, seconded by Balken, and carried. Meeting adjourned at 4:39 p.m.
The Council and staff of the City of Rothsay would like to give a big thanks to Lori Jorgenson, for serving the City of Rothsay for the past 24 years. Her dedication has not gone unnoticed as she served as City Clerk/Treasurer for 18 1/2 years, followed by 5 1/2 years serving as a council member representing the City of Rothsay with dignity.
Respectfully Submitted by,
Lisa Zimmerman,
City Clerk/Treasurer